Privacy and Journey Logging: what do you need to know?
Privacy and journey logging are inextricably linked. This is because journey logs contain sensitive personal data, such as addresses visited, journey times and sometimes even who was driving. That is why it is important to handle this data with the utmost care.
Since the introduction of the General Data Protection Regulation (GDPR) in May 2018, organisations have been obliged to handle personal data responsibly. This also applies to the use of a journey log system in a company car.
Further information on the GDPR can be found on the website of the Dutch Data Protection Authority.
- Employee privacy
- Journey logging and the GDPR
- Privacy policy for journey logging systems
- Protection of private journeys
- Privacy in journey logging is a top priority
Employee privacy
If an employee uses a company car and does not pay additional tax, a comprehensive journey log is mandatory for the tax authorities. Such a log contains personal details such as:
- Start and end locations
- Date and time
- Type of journey (business or private)
To protect the employee’s privacy, it is important that this data is not accessed by the employer without consent. Agreements on this matter can be set out in a clear privacy policy
Journey logging under the GDPR
The GDPR sets out clear requirements for the processing of personal data. Employees are entitled, amongst other things, to:
- Access to stored journey data
- Amendment or deletion of data
- Information about the use of their data
A journey logging system must therefore not only be accurate, but also GDPR-compliant.
Hiding private journeys with TrackJack
Do you use TrackJack? Then the employee decides for themselves whether private journeys are visible to the employer. This is disabled by default, but can easily be managed via:
- A physical ‘private’ button in the vehicle
- The TrackJack app
- Setting office hours
This ensures that the employee’s privacy is fully protected.
